Submit your student volunteer application now!
The ASAV, SCGV and AVBIG 2018 Conference will be held in Melbourne, Victoria from Sunday 12 August – Friday 17 August 2018.
Themed The Abdomen and Beyond, this will be the premier Australian conference for companion animal, sheep, camelid, goat and animal behaviour practitioners in 2018.
For the first time, the 45th annual Australian Small Animal Veterinarians conference will bring together these three AVA groups.
The ASAV, SCGV & AVBIG 2018 Conference is expected to attract over 500 delegates and 70 exhibiting companies. There are three concurrent streams and over 75 scientific sessions, a stellar line-up of international and local speakers, a social program and workshops and field trips. This conference is a unique opportunity to converse and gain knowledge from delegates from all around Australia as well as being able to get an understanding of the profession.
Your role as a volunteer
The main role of student volunteers will be to assist in the scientific session rooms including scanning delegates name badges on entry, assisting with speaker requirements and assisting at the registration/information desk.
AVA will provide selected AVA student volunteers:
- Accommodation for the duration of your volunteer role at a local hostel – shared single sex dormitory style
- Free conference registration including access to scientific sessions (once duties are completed)
- Free access to the trade exhibition
- Breakfast, morning tea, lunch and afternoon tea will be provided to all students during their rostered shifts
- Student volunteers are also welcome to join delegates for various networking events throughout the week
- One free ASAV Recent Graduate Dinner ticket – Tuesday 14 August 2018
- One free Gala Dinner ticket – Wednesday 15 August 2018 (if working the full week)
Travel and transfers are at student’s expense (e.g. flights).
Quick breakdown of activities for the week
Sunday 12 August | 8:30am – 7:30pm
Welcome and briefing, tour of conference facilities, satchel packing and general set up as required.
- Registration opening | 2:00pm – 7:00pm
- Welcome reception and opening | 6:00pm – 7:30pm
Monday 13 August – Thursday 16 August | 6:30am – 7:00pm*
Students will be required to help at one breakfast session throughout the week. Students who are rostered on will be required to arrive at 6:30am.
During the day all session doors need to be staffed and once all delegates are in their respective sessions and head counts have been completed, you will be able to attend sessions.
There are various events such as happy hours in the afternoon/early evening and the Annual General Meetings for different SIGs where the team will need your help.
Staying in contact with the Events Team Student Coordinator will enable you to understand what’s happening each day and what is required of you.
*Each day you will be required to do a minimum of 6 hours of volunteering. If selected, you will get the opportunity to help organise the student roster and pick what times you would like to be on. When not rostered on during the day/evening, you are welcome to attend sessions, visit the trade or take the time to complete any required study for upcoming exams.
Friday 18 August
There will be workshop/s and field trip/s available on the Friday which you are welcome to attend, however these will be at your own expense. Please visit the workshops and field trips page of the website for more information, if you are interested in attending any of these workshops you will need to register online.
You will not be required to volunteer on this day.
Travel and Accommodation
We will provide all student volunteers with accommodation at a nearby hostel which is close to the MCEC for the duration of their volunteer role (shared single sex dormitory style).
Please be aware all travel and transportation costs are at the student’s expense.
If you are not rostered on to assist with an event or if there are no functions to attend, evenings are at your own leisure.
We encourage students to wear black pants during the conference. Otherwise we request for you to be dressed smart casual.
The conference committee will provide you with a Student Ambassador Vest so that you are noticeable as Student Representatives.
Please also bring dinner attire for the ASAV Recent Graduate Dinner and Gala Dinner if you plan on attending, the theme for the gala dinner is Pink & Grey.
How to apply:
Applications close on Friday 6 July 2018.
Each year we receive an abundance of applications and though we would like to take everyone, it’s just not possible. First preference will be given to students who can volunteer for the full week, Sunday – Thursday.
Successful applicants will be contacted via email by Friday 13 July 2018.
If you have any questions please contact the Student Coordinator and Conference Secretariat for the ASAV, SCGV & AVBIG Conference, Stephanie McGuinness; firstname.lastname@example.org or phone +61 2 9431 5056.